SAP Business One Pricing
License, cloud and implementation costs for SAP Business One, based on the rates Third Wave quotes as an SAP partner.
SAP Business One is licensed per named user, in two user types. You pay for the software either as a monthly subscription or as a one-time perpetual license, and implementation is a separate project cost.
| Professional user | Limited user | |
|---|---|---|
| SAP subscription license, per month | $108 | $56 |
| Third Wave cloud service, per month | $195 | $195 |
| Cloud total per user, per month | $303 | $251 |
| Perpetual license, one-time | $3,235 | $1,700 |
| Annual maintenance on a perpetual license (20%) | $647 | $340 |
The cloud option also carries a flat platform fee of $400 a month per company. Implementation is billed at $230 an hour, which puts most projects between about $69,000 and $161,000.
SAP does not publish a US price list for Business One. Partners resell it, which is why figures vary from site to site. The prices on this page are the rates Third Wave quotes, and the same ones behind the SAP Business One pricing estimator.
Every person with their own login needs a named-user license, including part-time and occasional users. Licenses are not shared or concurrent.
Most companies run a mix of the two. Teams often count only their daily operators, then find that warehouse, shop-floor and finance reviewers need access too. The ratio of Professional to Limited users is the largest lever on the software cost.
In Third Wave's cloud, each user costs the SAP subscription license plus $195 a month for the cloud service. The company pays a $400 monthly platform fee on top. For a company with 15 Professional and 5 Limited users, that comes to $6,200 a month, or $74,400 a year.
The cloud turns the software into a predictable monthly operating expense. Third Wave runs the system, so there is no server to buy, patch or replace. For most small and mid-sized companies without an infrastructure team, it is the simpler path. More on how it works: SAP Business One cloud hosting.
A perpetual license costs $3,235 per Professional user and $1,700 per Limited user, paid once. Annual maintenance is 20% of the license cost, which is $647 per Professional user and $340 per Limited user each year. For 15 Professional and 5 Limited users, the licenses come to $57,025, with maintenance of $11,405 a year.
These figures cover the software only. On-premise, you also buy and run the servers, back them up and staff the IT, or pay a hosting provider to do it. On-premise suits companies with data-residency obligations, infrastructure they have already paid for, or a preference for capital expense.
For the same company with 15 Professional and 5 Limited users:
| Software cost | Cloud | Perpetual (on-premise) |
|---|---|---|
| Year one | $74,400 | $68,430 |
| Three years | $223,200 | $91,240 |
| Five years | $372,000 | $114,050 |
The cloud column includes running the system. The perpetual column does not include the servers, hosting or IT time it takes to run SAP Business One yourself, so compare it against what those cost you today.
The estimator
The estimator uses the rates on this page and scores your operation to set the implementation hours. The same answers always produce the same figure, and you see cloud and on-premise side by side.
A discovery call then checks what a form can't: the state of your data, the integrations you depend on and the workflows your team has built.
Third Wave bills implementation at $230 an hour. The estimator places each project in one of three sizes:
| Project size | Hours | Cost |
|---|---|---|
| Small | about 300 | about $69,000 |
| Standard | about 500 | about $115,000 |
| Complex | about 700 | about $161,000 |
Implementation covers discovery, configuration, data migration, integration work, testing, training and go-live support. It scales with how complex the operation is, not with the number of users alone.
The estimator scores these answers, and the score sets the hours:
Data quality, custom workflows and change management also move the hours. Those get measured on the discovery call.
A standard manufacturing implementation runs four to seven months from kickoff to go-live. Distribution and services companies with cleaner data and fewer custom workflows often land at the shorter end. The phase-by-phase breakdown is in the SAP Business One implementation guide.
With Implementation As A Service, Third Wave charges a fixed monthly fee during the implementation instead of one large upfront invoice. Once you go live, that fee stops and you continue with your software and your support plan.
Most deployments add a few modules for specific jobs. Common add-ons, priced per month:
| Add-on | What it does | Per month |
|---|---|---|
| Third Wave CreditCard | Credit card processing inside SAP Business One | $250 |
| ACH and EFT payments | Electronic bank payments | $175 |
| Credit card plus ACH and EFT | Both payment types | $425 |
| ShipEasy | UPS, FedEx and USPS shipping | $300 |
| Avalara | Sales tax automation | $250 |
| BizWeaver | Workflow automation, 10 workflows | $417 |
| BizWeaver | Workflow automation, unlimited workflows | $1,500 |
| Versago | Customer and supplier portals, 25 users | $583 |
| EDI | EDI server, plus $83 per trading partner | $833 |
| WiSys | Warehouse management, per device user | $150 |
| Lynq | Shop-floor data collection | $350 |
| Chargeback processing | Retail chargeback handling | $200 |
| B1UP by Boyum | Productivity suite, per 5 users | $85 |
| Advanced Productivity Pack | Automations for manufacturers | $275 |
| Beas or ProcessForce | Process manufacturing | $800 |
| Argentis | Apparel and textile | $550 |
Support after go-live is sized to the operation, from incident-based support to a dedicated team on retainer with monthly health checks. Support pricing is set during scoping. Training is part of the implementation. On-premise deployments also carry the cost of servers, hosting and IT.
A company with 15 Professional and 5 Limited users and a standard 500-hour project, before add-ons:
| Cloud | Perpetual (on-premise) | |
|---|---|---|
| Software, year one | $74,400 | $68,430 |
| Implementation | $115,000 | $115,000 |
| Year-one total | $189,400 | $183,430 |
| Software, each year after | $74,400 | $11,405 |
The perpetual column leaves out servers, hosting and IT. Your own figure depends on the user mix and the size of the project, and the estimator works it out in about three minutes.
In Third Wave's cloud, SAP Business One costs $303 a month per Professional user and $251 per Limited user, plus a $400 monthly platform fee. A perpetual license costs $3,235 per Professional user and $1,700 per Limited user, plus 20% a year for maintenance. Implementation is billed at $230 an hour: about $69,000 for a small project, $115,000 for a standard one and $161,000 for a complex one.
The SAP subscription license is $108 a month per Professional user and $56 per Limited user. A perpetual license is $3,235 per Professional user and $1,700 per Limited user, paid once. In Third Wave's cloud, each user also carries a $195 monthly cloud service fee.
For a company with 15 Professional and 5 Limited users, Third Wave's cloud costs $6,200 a month. That is $1,900 in SAP licenses, $3,900 for the cloud service and the $400 platform fee.
Third Wave bills implementation at $230 an hour. A small project takes about 300 hours ($69,000), a standard one about 500 ($115,000) and a complex one about 700 ($161,000). Manufacturing type, integrations, EDI, warehouse management and multi-state tax decide which size fits.
A Professional license gives full functional access across the system. A Limited license is scoped to one functional area, such as logistics, financials or CRM, and costs about half as much: $56 a month instead of $108, or $1,700 perpetual instead of $3,235.
Maintenance on a perpetual license is 20% of the license cost each year: $647 per Professional user and $340 per Limited user. Cloud subscriptions have no separate maintenance charge.
No. SAP Business One has no free edition. The estimator and the first consultation with Third Wave are free.
Yes. Third Wave sells and implements SAP Business One for new customers, in the cloud and on-premise.
SAP Business One suits companies that have outgrown QuickBooks or spreadsheets and need manufacturing or distribution depth. For companies under about $10 million in revenue that are still on QuickBooks or spreadsheets, Third Wave often recommends starting with Cin7 for inventory and order management and moving to SAP Business One later.
SAP Business One is SAP's ERP for small and mid-sized companies, sold and implemented through partners such as Third Wave. SAP S/4HANA is SAP's ERP for large enterprises, with a larger scope and a larger implementation.
Support is sized to the operation. Options range from incident-based support to a dedicated team retainer with monthly health checks and continuous improvement. Pricing is set during scoping.
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